“HITsearch”, “we”, “us” and “our” refer to HITsearch LLC. This Policy applies to HITsearch’s collection, use, and disclosure of the personal information of the following categories of data subjects:
Website Visitors: Those who visit our Websites, including those who may opt to provide an email address or other contact information to receive communications from HITsearch, fill out a survey, or provide feedback. For the purposes of this Policy, “Websites” refer collectively to www.hitsearch.us as well as any other websites HITsearch may operate for its own behalf and that link to this Policy.
Customers: Individuals or entities who enter into an agreement with us and to whom we provide Services pursuant to such agreement.
Our services are not intended for, nor designed to attract, individuals under the age of eighteen. We do not knowingly collect or share personal information from any person under the age of eighteen. To the extent we become aware that we have the personal information of a person under the age of eighteen, we will delete that information.
INFORMATION WE COLLECT (Categories of Data Subjects)
Candidates: Name, email address, phone numbers, past employment, resume details and other contact information: We may ask for and collect personal information such as your name, address, phone number and email address as well as your most recent resume when you work with one of our recruiters.
Website Visitors: Name, email address, and other contact information: We ask for and—at your option—collect personal information from you when you submit web forms on our Websites, including opportunities to sign up for and agree to receive email communications from us. We may ask you to submit such personal information if you choose to use interactive features of the Websites or otherwise communicating with us. We will send such communications in accordance with applicable law.
Log files: Just as when you visit and interact with most websites and services delivered via the Internet, when you visit our Websites, we gather certain information and store it in log files. This information may include but is not limited to Internet Protocol (IP) addresses, system configuration information, URLs of referring pages, and locale and language preferences.
Cookies and other tracking technologies: We may use cookies and other information-gathering technologies for a variety of purposes, such as providing us with information about how you interact with our Websites. (Note that if you disable cookies entirely, our website may not function properly.)
Customers/Clients: We collect contact information. This contact information may include your organization’s name, your name, the email address(es), telephone number, and addresses necessary for delivery of Services and to process payment. In addition, when you use our Services, we collect information about you and your organization for internal purposes; we do not sell this information to others. We refer to all of this information collectively as “Customer Account Information” for the purposes of this Policy.
Payment information: We do not require our Customers to have payment information on file with us but we do request banking information for security and other reasons.
HOW WE USE INFORMATION WE COLLECT
We only process personal information in a way that is compatible with and relevant to the purpose for which it was collected or authorized. This will allow us to communicate with you, provide services, to process and complete transactions, and send you related information, including purchase confirmations and invoices.
Our communications may include transactional messages, including responses to your comments, questions, and requests; provide customer service and support; and send you technical notices, updates, security alerts, and support and administrative messages. It may require communications to ensure that we comply with legal obligations as well as to investigate and prevent fraudulent transactions, unauthorized access to the Services, and other illegal activities. It will include other purposes for which we obtain your consent.
In addition, we may use the information we collect from Attendees, Websites Visitors, and Registrants, as well as Customer Account Information to send commercial communications, such as providing you with information about products and services, features, surveys, newsletters about us and send other news or information about us. We may also combine information we collect with personal information we obtain from third parties. For example, we may combine information from a third-party sales intelligence platform vendor to enhance our ability to market our Services to Customers or potential Customers.
INFORMATION SHARING
We will never share, trade, or otherwise sell your personal information such as Phone Numbers and SMS consent with third, parties, and affiliates for marketing purposes under any circumstances.
DATA SUBJECT RIGHTS AND CHOICES
HITsearch recognizes individuals’ data protection rights. You have the right to access, correct, update, port, or delete your personal information, and to restrict or object to the processing of your personal information (each of these a “Rights Request”). You may email us with any Rights Request, and we will respond within thirty (30) days.
Please note that before we can complete your Rights Request, we will need to verify that your identity matches that of the data in which you are requesting to exercise your rights. You can expect a verification email under separate cover, to the email address associated with your personal information on file. If you are making a Rights Request on behalf of another individual as an authorized agent, we require that either (a) the data subject must verify their identity and directly confirm with us they provided the authorized agent permission to submit the Rights Request, (b) the authorized agent must be provided power of attorney by the data subject in accordance with the law of the data subject’s jurisdiction, or (c) the Rights Request must otherwise be submitted in accordance with applicable privacy law.
For any Rights Request, we will need to verify a requestor is inquiring about their own information before we can assist. Where a Rights Request may implicate the personal information of another individual, we must balance the request against the risk of violating another person’s privacy rights.
COMMUNICATION PREFERENCES
We will send you commercial communications based on the communication preferences in your account settings. We also will send you service-related communications. You may manage your receipt of commercial communications by clicking on the “unsubscribe” link located on the bottom of such emails or you may reply with a request to be removed from such communications.
DATA SECURITY, DATA INTEGRITY AND ACCESS
We take all reasonable steps to protect information we receive from you from accidental or unlawful destruction, loss, alteration, and unauthorized disclosure or access. We have put in place appropriate physical, technical and administrative measures to safeguard and secure your information, and we make use of privacy-enhancing technologies such as encryption. If you have any questions about the security of your personal information, you can contact our Managing Director, ted@hitsearch.us.
DATA RETENTION
We store your personal information for a period of time that is consistent with the business purposes set forth in this policy or as long as needed to fulfill and comply with legal obligations. The criteria we used to determine how long we store your personal information will vary depending on several different factors. We typically consider the following when determining data retention:
The purpose for collecting the personal information in the first place. For example, if you have an active account with us, we need to keep your contact information during the entirety of that time in order to provide you with support or contact you regarding your account; the volume, nature, and sensitivity of the personal information we are processing; the potential risk of harm from unauthorized use or disclosure of the personal information; whether we can achieve the purposes for processing with less data or through other means. Legal requirements that may apply to the data, such as applicable statutes of limitation or contractual obligations.
When the data retention period expires for a given type of data, we will delete or destroy it. If, for technical reasons, we are unable to do so, we will implement appropriate security measures to prevent any further use of such data.
NOTIFICATION OF CHANGES
If we make changes to this Policy that we believe materially impact the privacy of your personal information, we will promptly provide notice of any such changes (and, where necessary, obtain consent), as well as post the updated Policy on this website noting the effective date of any changes.
BUSINESS TRANSACTIONS
We may assign or transfer this Policy, as well as information covered by this Policy, in the event of a merger, sale, change in control, or reorganization of all or part of our business.